November 8th, 2023 Letter: Deacons & Advocates
To our friends in Texas & New Mexico,
The deacon/advocate project has been quite the process, and although we still have more to learn, we feel that the system currently in place will promote a safe environment for our fellowship. Our main objective is to protect the vulnerable, be in compliance with the law, and to have an internal record of any predatory and/or red flag behaviors by anyone in our fellowship.
This process is intended to:
- Keep an internal record of information in any cases of CSA/SA and Red Flag Behaviors
- Operate separate from the ministry which prevents the consolidation of information and power
- Protect the most vulnerable among us
We are thankful for those who have willingly accepted this responsibility.
Deacons
We feel it is beneficial to use a scriptural structure and office to ensure integrity and accountability of our ministry in the event that a case of CSA or SA occurs in our fellowship. The office of a Deacon is a scriptural office (Acts 6, 1 Tim. 3:8-13). Deacons are assigned to deal with administrative responsibilities within the fellowship. The office is separate from the ministry in order to ensure that there can be no collusion or cover-ups.
The deacons have been chosen based on recommendations made by our friends and workers. In order to protect the privacy of those who are filling the role we will be listing the deacons by their gender, age range, and language spoken. We are assigning them Google numbers that will be forwarded to their cell phones. By indicating which deacons are bilingual (Spanish and English) it will allow for someone to reach outside of the deacons in their region if they need to communicate in Spanish.
We have created a chat forum on our Fellowship Resources & Communications platform where the deacons will be able to communicate and support one another. Our thought is that the current deacons would stay in the position for 5 years and then someone else would assume the office; however, if any personal need arises the deacons are free to step away and someone else will step into the position.
We are thankful that a collaborative process has allowed this structure to be established. Our hope is that it will never need to be used, but in the event that new allegations come forward we want to have a system in place that ensures compliance with the law and accountability within our fellowship. We purpose to provide the safest environment possible.
Responsibilities of the Deacons concerning CSA/SA allegations:
- Confirm that the allegation has been reported to proper legal authorities: TXDFPS/NMCYFD and/or Law Enforcement
- Write the Incident Report to maintain an internal record of steps that have been taken. The deacons are not investigators.
(The purpose of these Incident Reports is to have documentation of steps taken to assure the safety of all in our fellowship. ) - Keep the workers in the field abreast of any accusations in their field.
- Work in conjunction with law enforcement or CPS, contacting them for recommendations when an allegation is brought to their attention.
- Inform the elder/bishop of the meeting, the workers in the field, and the friends involved about the situation, as soon as the professional investigators give them permission to do so.
Red Flag Behaviors
First and foremost the responsibility of reporting falls on the person who observed the questionable behavior. If you see something, say something to the person directly. After communicating with the individual who “raised a Red Flag”, if the person who observed the behavior still feels that there should be a record of the incident, then they must contact the deacon in their region and report it.
For information on Red Flag Behaviors see the Resource document on the FRC platform titled: Red Flag Behaviors under Policies and Guidelines
Responsibilities of the Deacons Concerning Red Flag Behaviors:
- Write the Incident Report to maintain an internal record of the behavior and the steps that have been taken
- If the behavior is repeated then more steps must be taken, and those steps will be determined by the people most familiar with the situation: Bishop/Elder of the meeting, deacons, workers in the field, the person who observed or was the recipient of the behavior
- If the behavior is not repeated then it is considered an incident of ignorance and not a Red Flag.
New Mexico: Deacons

Texas: Deacons

Advocates
We are very thankful for all the people who volunteered to fill the advocate role. We have coordinated with a CASA (Court Appointed Social Advocate) trainer to conduct a Zoom training for all who are interested in becoming advocates. It is scheduled on two separate dates in December. You will receive a certificate once you have completed your training. After you have completed your training, we ask that you email your certificate to [redacted]@gmail.com , and include in the message the region where you live. The information will be compiled and will be made available to the deacons.
Training for Advocates: From Darkness to Light
From Darkness to Light is the name of the training program currently being used by the CASA organization. This will be a live training via Zoom that is being tailored to our specific needs. The session will be 2½-3 hours long.
This is the explanation provided by our training facilitators:
- Darkness to Light is guided by the vision of a world free from child sexual abuse, envisioning a world in which adults form prevention-oriented communities that protect the child’s right to a healthy childhood, which is why our organization uses this curriculum.
- Darkness to Light believes that protecting children is an adult’s responsibility, and that through education and training, adults will be empowered to act. Their trainings are the only evidence-informed, adult-focused child sexual abuse prevention trainings proven to increase knowledge and change behavior, empowering adults and organizations to bring child safety into their own communities.
- Our Community Engagement Team members are all certified facilitators of the “Stewards of Children” training curriculum.
- The link to the Darkness to Light’s ” Stewards of Children” training:
https://www.d2l.org/education/stewards-of-children/ - The mission of this training is to teach how to recognize, prevent and react responsibly to child sexual abuse, and to teach advocates to be competent and confident in preventing abuse and to respond skillfully if it occurs.
Training Dates:
Those who would like to attend either of these sessions please email A.R. [redacted]@gmail.com, by December 10th and indicate which session you would like to attend. This information must be submitted to our CASA trainers by December 11th in order for them to prepare the training session and email the link to the Zoom Training Session participants.
- December 19th- 10am CST
- December 21st- 5:30pm CST
Our Texas/New Mexico staff has a workshop scheduled on December I9th-21st. Many of our staff would also be interested in this training program, consequently we have scheduled a training in January for our workers who are interested.
If for any reason the two dates in December will not work for those of you interested in becoming an advocate, you would be welcome to attend the session in January.
This process of using deacons and advocates is still new to us, and we know that it will grow and develop as we learn more. We are comforted by scriptural structure being followed. We hope and pray that there will never be a need that calls them into action. However, if the need arises, we feel better prepared to handle it.
Sincerely,
The Texas/New Mexico Staff
